The Strategic Advantage of Consolidated Travel Management

Many companies waste countless dollars by allowing their team to book their own travel and simply turn in their expenses.  The process of consolidating your business travel management program can feel overwhelming and as a result, as your business grows,  your travel expenses also grow.  In fact, travel expenses at companies without a consolidated travel management program frequently cost up to 30% more than they should.  If you have not yet implemented a consolidated travel management program, with a solid corporate travel policy, you are missing out on massive benefits for both your an your travelers.

The good news is that implementing an efficient travel policy and consolidated your travel management program doesn’t have to be complicated.  Automated tools make booking, saving and reporting a breeze in today’s business travel environment, and you can easily start to enjoy significant travel cost savings, policy enforcement, visibility, risk management, and even build solid strategic partnerships in no time.

Dramatic Cost Savings Through Negotiating Power

When you consolidate your business travel management, you transform from multiple small buyers (all of your individual travelers) into one significant customer (your business). In doing so, you significantly enhance your purchasing power and this enables us, as your travel management company, to negotiate better rates through contracts with airlines, discounted rates at hotels, and contracted car rental rates and benefits. Volume discounts that you weren’t even aware existed suddenly become accessible, often resulting in up to 30% savings on your company’s travel expenses. Not to mention the face that consolidated billing eliminates the administrative costs of managing multiple vendor relationships and payment processes.

Simplified Policy Enforcement and Compliance

Managing travel policies across multiple platforms and vendors creates gaps where non-compliant spending can slip through. Consolidation creates a single point of control where your travel policy is consistently enforced across all bookings. Automated approval workflows ensure every trip meets company guidelines before confirmation, while comprehensive reporting makes policy violations immediately visible. This consistency reduces maverick spending and ensures every travel dollar aligns with your business objectives.

Comprehensive Visibility and Control

Scattered travel arrangements create blind spots in your business operations. Consolidation provides complete visibility into your organization’s travel patterns, spending trends, and traveler behavior. Our smart online booking tools allow you to see exactly where your travel budget is being allocated and ensure that your travelers are staying in line with your company travel policy.  This transparency enables proactive budget management and strategic planning that is quite simply impossible without a consolidated travel program.

Enhanced Duty of Care and Risk Management

In today’s uncertain world, knowing where your employees are traveling and being able to reach them quickly is crucial. Consolidated travel management provides comprehensive traveler tracking, enabling rapid communication during emergencies or travel disruptions. Our automated duty of care solutions enable you, and us as your travel management company, to proactively monitor conditions at destinations, provide real-time alerts about potential issues, and coordinate alternative arrangements when needed. This enhanced duty of care protects both your employees and your business interests.

Streamlined Expense Management and Reporting

Multiple travel vendors mean multiple expense reports, different billing cycles, and complex reconciliation processes. Consolidation creates a single, comprehensive expense management system that integrates seamlessly with your accounting processes. Automated expense categorization, simplified reporting, and unified billing statements reduce administrative burden while improving financial accuracy and audit trail clarity.  Your TravelStore client service manager will work with you to utilize our advanced travel reporting and analysis systems to look at benchmark comparisons and ensure you are maximizing your cost savings at every opportunity.

Strategic Partnership and Expertise Access

Rather than managing relationships with multiple vendors, consolidation creates a strategic partnership with a single travel management expert. This partner becomes intimately familiar with your business needs, travel patterns, and cost objectives. Their expertise in travel industry trends, emerging technologies, and best practices becomes a valuable extension of your team, providing insights and recommendations that drive continuous improvement in your travel program.

You can start taking advantage of these benefits more quickly that you had imagined.  As an employee-owned travel management company, every one of us here at TravelStore is personally vested in ensuring you realize significant benefits including cost savings, policy enforcement, increased visibility, enhanced duty of care, and new strong and beneficial strategic partnerships when we help you consolidate your travel program.  We will gladly arrange a complimentary, no obligation cost-savings analysis to show you exactly how you will benefit from consolidating your travel program.  Contact us today to schedule!